Final January 2012
1. At The PAA Annual Meeting three (3) years prior to symposium presentation:
The Section wishing to sponsor a symposium presents to The PAA Executive Committee, prior to the Annual Business Meeting, a working title for the symposium, a list of presentation topics and keywords describing each, potential speakers, and symposium committee contact person. There may be more than one Section wishing to sponsor a symposium in any one year. The PAA Executive Committee makes a decision about the proposed symposium prior to the Annual Business Meeting.
2. At The PAA Annual Meeting two (2) years prior to symposium presentation:
The sponsoring Section provides The PAA Executive Committee with an update of the status of the symposium preparations.
3. At The PAA Annual Meeting one (1) year prior to symposium presentation:
The sponsoring Section presents to The PAA Executive Committee the finalized symposium title, presentation topics and confirmed speakers. If needed, the sponsoring Section requests, in writing, the use of up to $3,000 to defray costs.
4. Abstract submission time:
The symposium committee provides The PAA Secretary with a list of symposium speakers, in particular, those who are not PAA members. The PAA Secretary works with the symposium committee contact person on the order of the symposium presentations and time allotted to each.
5. Prior to early registration cut-off date:
The symposium committee contacts the Chair of the LAC for that annual meeting, the Treasurer, and the Chair of the Finance Committee, indicating which symposium speaker’s registration fees (registration fees only, not additional activities, for non-PAA members) will be covered by the requested PAA funds or money raised. This is especially important for international speakers.
6. Within six (6) months after the symposium:
Gather symposium manuscripts and submit to AJPR for publication.